Real Estate Operations Hub
Gave agents and admins one place for listings, buyer follow-ups, and internal tasks—instead of scattered tools and sticky notes.
Problem statement
What was broken in the real operation
CJS agents tracked listings in one place, buyer conversations in another, and showing schedules in calendars that never matched. When a listing updated price or status, half the team still pitched the old number. Admin spent evenings chasing “who followed up with that buyer?”
A Canadian realty team growing past the point where personal spreadsheets work. They needed operational discipline without enterprise software that agents would ignore.
Operational challenges
- Listing status and price drifted across agent copies
- Buyer follow-ups had no shared sequence or owner
- Showing / open-house logistics collided with no shared calendar truth
- New agents onboarded into tribal knowledge, not a system
What Revilen did
Solution approach
We built a lightweight operations hub: listings as the source of truth, buyer pipelines with owners and next actions, and internal tasks tied to property records—so the office runs on one board.
What we built
- Listing catalog with status, price history, and media hooks
- Buyer pipeline with assignment and follow-up reminders
- Internal task board linked to listings and agents
- Role-based views for agents vs. admin
Systems delivered
Stack
Outcomes
What changed for CJS Realtors Canada
- Everyone pitched the current listing status
- Follow-ups stopped depending on memory
- Admin could see stalled deals without interrogation
- New hires learned the process from the product, not gossip